Employment Opportunities

St. Jude the Apostle

43 Brookside Ave., Wynantskill

We are looking for a dedicated and organized Office Manager to join our parish community. The ideal candidate will be responsible for providing comprehensive administrative support to the parish, ensuring smooth and efficient operations. This role requires a high level of discretion, excellent communication skills, and the ability to manage multiple tasks simultaneously. The Office Manager will be the first point of contact for parishioners and visitors, handling inquiries, scheduling appointments, and maintaining parish records. The successful candidate will work closely with the parish staff and volunteers to support the mission and activities of the parish. Key responsibilities include managing correspondence, coordinating events, and maintaining records. The Office Manager must be proficient in office software, have strong organizational skills, and be able to work independently as well as part of a team. This position requires a compassionate and service-oriented individual who is committed to the values and mission of the parish. The role may also involve some evening and weekend work to accommodate parish events and activities.

• Manage all incoming and outgoing correspondence.
• Coordinate and schedule appointments and meetings.
• Maintain parish records and databases.
• Assist with the planning and coordination of parish events.
• Handle inquiries from parishioners and visitors.
• Manage the parish calendar and schedule of events.
• Prepare and maintain reports.
• Order and maintain office supplies and equipment.
• Assist with the preparation of liturgical materials.
• Support and report to the interim pastoral associate of operations, and assist the sacramental minister and staff with administrative tasks.
• Coordinate volunteer activities and schedules.
• Maintain confidentiality of sensitive information. 
• Update and manage the parish website.
• Assist with fundraising activities and campaigns.
• Ensure compliance with parish policies and procedures.
• Perform other duties and tasks as assigned.
• Provide general office support and reception duties.
• Handle emergency situations and provide appropriate responses.
• Prepare and distribute meeting agendas and minutes.
• Assist with the preparation of annual reports and documentation.

• Previous experience in an administrative or clerical role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and ability to maintain confidentiality.
• Strong interpersonal skills and ability to work with diverse groups.
• Attention to detail and accuracy in work.
• Ability to work independently and as part of a team.
• Familiarity with parish operations and Catholic traditions. 
• Experience with Parish database system/management and record-keeping.
• Strong problem-solving skills and ability to handle emergencies.
• Experience with event planning and coordination.
• Ability to manage financial records and budgets.
• Proficiency in using office equipment such as printers, copiers, and fax machines.
• Experience with social media management and website updates.
• Commitment to the mission and values of the parish.
• Valid driver's license and reliable transportation.

If you are a proactive and detail-oriented individual with a passion for serving the community, we encourage you to apply for this rewarding position.

This position is Monday- Thursday 9:00am- 3:00pm. 
Salary is $20.00 per hour  -  24 hours per week

Send letter of interest and resume to Kelly Hession at kellyh@rcda.org

St. Henry's Church

39 Old Route 66, Averill Park

The Pastoral Associate for Administration manages the Parish Office including maintaining parish sacramental records, parishioner database and overseeing the production of weekly parish bulletin. Acts as HR contact for staff maintaining personnel records and HR information. Acts as receptionist assisting parishioners and visitors with various requests, sorts mail, responds to emails and telephone calls. Performs the duties of a secretary for Pastor. Works with accountant to ensure financial records are maintained and bills are paid in a timely manner and interfaces with vendors regarding payment disputes. Interfaces with staff of our Parish Network with St. Mary’s Nassau. Work is performed under the general supervision of the Pastor. Maintains strict level of confidentiality concerning parish matters and the privacy of the pastor, staff and other parishioners. Supervises office volunteers for parish bulk mailings and entering data for parish records.

Maintains parish census records, contributions, sacrament information, and develops reports by use of ParishSOFT software.

Maintains personnel records and acts as HR contact/Manager. Reviews timesheets for accuracy before giving to accountant for payroll prep.

Maintains accurate Sacramental Records in Parish Registers and complies with requests from parishioners or other parishes for Sacrament certificates or sponsor letters.

Oversees production of weekly bulletin by Pastoral Associate for Hospitality.  Should be familiar with bulletin production via Microsoft Publisher.  Some interface with Printer may be necessary.

Maintains parish website insuring information is kept up to date.

Manages and maintains inventory of office supplies. Maintains office equipment (e.g. replacing copy toner, copy paper, print cartridges etc.). Requests service calls as necessary.

Interfaces with accountant regarding bill payments or disputes. Makes weekly deposits to bank of parish fees, stipend account, memorial donations etc. Provides deposit receipts to accountant. Prepares financial spreadsheets associated with fundraising and memorial contributions.

Prepares and supervises bulk mailings for Parish/Faith Formation correspondence.

Maintains E-Giving Database, updating account information and performing monthly extracts for stewardship contributions online via CMS Website.  Also maintains envelope database online thru Our Sunday Visitor Website. Updates Evangelist subscriptions thru email notifications to Diocese.

Coordinates requests for community room rental. Records & deposits rental fees and damage deposits and provides receipts to accountant. Interfaces with staff for set-up and use requirements. Authorizes return of damage deposit as necessary.

Coordinates requests for Weddings and Baptisms with Pastor and pertinent Parish Staff.

Acts as secretary to Pastor ensuring confidentiality when assisting with correspondence, requests for appointments, meeting & greeting visitors.  Provides support and assistance to Pastor as required.

Possession of at least a high school diploma. Demonstrated ability to perform a variety of office clerical skills including keyboarding, operating a copier, and various types of office equipment.  Basic knowledge of Word, Excel, & Publisher and some skill in maintaining a database. Experience with working to meet multiple timelines.  Some managerial skills helpful. 

Ability to work with maturity, sensitivity and confidentiality to appropriately respond to parishioners’ requests for assistance and service; sensitivity and appreciation of the mission and purposes of the parish.

Demonstrates a willingness to work in co-operation with staff members and parish volunteers and committees.

While this position is primarily in an office environment, there are occasional additional locations. The position requires extended periods of sitting and working at a computer, occasional lifting up to 25 pounds, clear vision at least 20 inches or less and the ability to adjust focus. The position requires mobility necessary to move within the parish office, church and parish life center.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The salary range is $19.00 to $21.00 per hour – 32 hours per week.

Rev. John Cronin, Pastor, at fatherjohnc550@gmail.com  

Pastoral Center

40 North Main Ave., Albany, NY 12203

Comptroller

Under the direction of the Diocesan Comptroller, the Staff Accountant will be working in a fast-paced, busy office environment. Duties include but are not limited to accounts payable, accounts receivable, payroll processing and accounting support functions. In addition to the skills necessary to provide accounting support, success in this position is dependent upon the ability to work independently to meet deadlines, communicate with tact, and to work and interact effectively with co-workers and the public. This position will also be cross trained with other areas in the Finance Department. The Staff Accountant will have the opportunity for future growth within the organization.

Hours:  8:30 to 4:00, Monday through Friday; 35 hours per week

Salary Range:  $26.00 to $29.00 per hour

Diocesan.HR@rcda.org