Employment Opportunities

Pastoral Center

Albany, NY

Comptroller

Under the direction of the Diocesan Comptroller, the Finance Department Administrative Assistant will be working in a fast-paced, busy office environment, accounting for multiple entities with deadlines. In addition to the skills necessary to provide administrative and clerical support, success in this position is dependent on the ability to communicate with tact, and to work and interact effectively with co-workers the public and the entities we serve.

The following functions are typical duties for the position:

• Answer phone, screen calls, and take messages
• Open and distribute incoming mail
• Sort incoming mail by type and entity
• Record/Scan incoming checks prior to processing
• Process outgoing mail
• Assist with mailings to parishes and other entities
• Attach checks to check requests for signing
• Mail checks under the direction of office personnel
• File paid invoices and other office documents
• Assist with recordkeeping and filing for the lay pension, life insurance and long-term disability plans
• Other duties as assigned

• Associates degree in accounting
• Working knowledge of Microsoft Excel, Word and Access
• Ability to work independently and set schedule in accordance with office deadlines
• Ability to move from project to project as needed
• Ability to recognize and respect matters of confidentiality
• Clear written and oral communication, tact and courtesy; attention to detail
• Knowledge of and respect for the teachings and traditions of the Roman Catholic Faith

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job.

Position requires extended periods of sitting and working at a computer, ability to move about in an office environment, ability to operate office equipment, e.g., phone, computer, printer; occasional lifting up to 25 pounds

• Familiarity with parish and diocesan programs and structure

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

8:30am to 4:30pm, Non-exempt

Pastoral Center

Albany, NY

Comptroller and CFO

Under the direction of the Diocesan Comptroller, the Parish Bookkeeping Support Specialist is responsible for: The support of parish personnel in the use of Diocesan mandated Parish Data Systems (PDS) accounting software and training of parish personnel, as needed, on how to use PDS accounting software. The oversight of the annual requests for budget and fiscal year-end financial reports from the parishes. Assisting parish personnel with bookkeeping and payroll questions. In the execution of these duties, the incumbent performs routine to moderately complex accounting tasks.

The following functions are typical duties for the position:

• Coordination of requests for annual parish financial statements and budget reports.
• Maintenance of a log of reports submitted.
• Review of reports for completeness and accuracy.
• Follow-up with parish personnel on any issues noted during the preliminary review.
• Submission of reviewed reports to the Comptroller for final review and approval.
• Mailing of approval letters to parishes upon satisfactory review of reports.
• Completion of a consolidated annual financial report summary of all parishes.
• Maintenance of all parish financial report files.
• Maintenance of information posted on the Finance Office page of the Diocesan portal.
• Processing of the Diocesan and priest payrolls on an “as needed” basis.
• Special assignments requested by the Comptroller and/or CFO.

Performance of these duties requires interaction with parish leaders (clergy, religious and lay), parish personnel, Diocesan Finance and Human Resource Office personnel.

• Other duties as assigned.

• Associates degree in accounting, experience with accounts payable and accounts receivable.
• Training in payroll management and bookkeeping.
• Experience with project execution and completion.
• At a minimum, two to three years of experience in a business office

• Proficiency with PDS accounting software.
• Proficiency with Microsoft Word, Excel.
• Excellent telephone skills.
• Familiarity with payroll processing.
• Ability to work independently and set schedule in accordance with office deadlines.
• Ability to manage interruptions and complete tasks in an expedient manner.
• Meticulous attention to detail.
• Ability to recognize and respect matters of confidentiality.
• Clear written and oral communication skills, tact and courtesy.
• Ability to interact in a positive way with other staff members.
• Knowledge of and respect for the teachings and traditions of the Roman Catholic Faith.

Special Requirements: This position requires the exercise of discretion, exceptional organization skills as well as meticulous accuracy in all matters.

Office environment with minimal strenuous physical activity required.  Position requires extended periods of sitting and working at a computer, occasional lifting up to 25 pounds.  Ability to move about in an office setting and operate office equipment, e.g., computer, printer, calculator, copier, scanner, fax machine.

St. Edward the Confessor RC Church

Parish Business Administrator

The Maintenance Technician is responsible for ongoing maintenance and repairs of the church buildings. Depending on the type of work to be done and on the Technician’s own qualifications, s/he may perform minor repairs him/herself or coordinate with church volunteers or custodial staff to do so.

• In conjunction with the Parish staff and under the direction of the Parish Business Administrator, maintain a physical environment that is based on our faith.
• Be present in the facility on Saturday, Sunday, Monday, Tuesday and Wednesday unless paid time off has been requested or there is a holiday.
• Schedule routine and preventive equipment and appliance maintenance according to warranty / manufacturer specifications and safety considerations.
• Maintains a current knowledge of safety standards, new maintenance procedures, practices and materials.
• Maintain work area for maintenance activities and secure control of materials providing a system to track inventory usage.
• Maintain files for all blue prints, chemical applications, safety procedures, equipment warranties and service manuals.
• Through the use of Landport, receive maintenance requests and resolve them in a timely and complete manner.
• Support committees and ministries regarding facility and equipment usage.
• Maintain an inventory of building supplies and materials.
• Coordinate with volunteers including those with Special Needs.
• Actively participate in Parish staff meetings.
• Facilitate the security and safety process including fobs, fire extinguishers, locking schedules, etc.
• Maintain / repair furniture, perform light carpentry / electrical work / miscellaneous other repairs and clean, repair and/or paint walls.
• Inspect, maintain and ensure that the following systems / equipment are functioning properly: water fountains / reverse osmosis system, Baptismal Font, security and fire systems, emergency lighting / battery backup, HVAC, roof and gutters, kitchen equipment, doors (including catches, checks, etc.) and outdoor power equipment.
• Work with the Parish Custodian in the performance of his/her duties including performing the following tasks as needed:
• Auto-scrub vinyl, tile and polished concrete floors.
• Dry / wet mop tile, vinyl and polished concrete floors.
• Shampoo smaller carpeted areas.
• Vacuum Pews, perform general dusting and polish railings.
• Clean glass doors and windows.
• Vacuum walk off mats and play area carpeting.
• Sanitize and organize Play Area furniture.
• Sanitize classroom and Social Hall tables.
• Clean Air Lock spaces.
• Office and other area trash disposal and recycling.
• Perform daily Rest Room maintenance (clean and supply).
• Maintain the Parish Rectory and perform other duties as assigned.

• Previous maintenance experience.
• Knowledge of maintenance in the fields of carpentry, electrical work, cement work, plumbing, sanitation, mechanics, locksmithing, HVAC, grounds maintenance and janitorial care.
• Ability to understand a variety of technical subjects relating to maintenance.
• Ability to communicate effectively.
• An effective service driven and collaborative approach.
• Unwavering integrity and honesty.
• Solid written, verbal and interpersonal skills with an ability to work with a diverse parish staff and community.
• High School Diploma or GED required.
• Ability to take initiative, make decisions and fully complete work assignments.
• A demonstrated respect for the teachings of the Roman Catholic faith.

• Prior experience in church facility maintenance.
• Working knowledge of Microsoft Word and Excel.
• Current member of the parish.

Full Time (35 hrs. per week / $21.00 per hour)

Please send resumes and cover letters to joe.spreitzer@stedwardsny.org

St. Edward the Confessor RC Church

Pastor

The primary role of the Parish Secretary is to support the administrative functions of the parish and collaborate with other staff members, volunteers, committees and parishioners to further the mission of the church.

• Help parishioners with questions and addressing needs in person, by phone and or email.
• Support the various church ministries by maintain lists, schedules, email addresses and phone numbers.
• Creates the weekly church bulletin, maintains the parish membership and envelopes database and documents financial contributions.
• Responds to voice mail from the main church telephone number.
• Coordinates the baptism process and functions as the point of contact for parents.
• Enters facility work orders and maintains the parish calendar / pastor’s calendar.
• Creates and maintains lists for weekend masses including POF, Altar Servers, Lectors, Mass Intentions, General Announcements and Eucharistic Ministers.
• Is the point of contact for Holiday Memorial Flowers, Reception / Mass Cards, Financial Contribution Statements, Sacramental Certificates and Death Register.  
• Maintains a sufficient inventory of office supplies.
• Produces and mails annual donation statements (non Faith Direct).
• Perform other duties as assigned.

• A minimum of a High School diploma or GED.
• Proficiency in Microsoft Word and Excel.
• Excellent interpersonal skills and strong attention to detail.
• Ability to adapt to changing situations and prioritize work.
• Ability to work with other office staff, the pastor, deacons and a diverse parish community.
• Unwavering honesty, integrity and discretion when handling confidential and or sensitive situations.
• A demonstrated respect for the teachings of the Roman Catholic faith.

• Proficiency in PDS.
• Knowledge of basic accounting and budget concepts.
• Prior work experience in a religious organization.

Monday and Wednesday – Friday (Part Time / up to 30 hrs. per week)

Please send resumes and cover letters to joe.spreitzer@stedwardsny.org

St. Edward the Confessor RC Church

Parish Business Administrator

Under the supervision of the Parish Business Administrator and in coordination with the Maintenance Technician, the Custodian has the responsibility for the appearance, maintenance, and security of the building and grounds, as well as the overall cleanliness of Parish facility.

• Auto-scrub vinyl, tile and polished concrete floors.
• Dry / wet mop tile, vinyl and polished concrete floors.
• Shampoo smaller carpeted areas.
• Vacuum Pews, perform general dusting and polish railings.
• Clean glass doors and windows. 
• Vacuum walk off mats and play area carpeting.
• Sanitize and organize Play Area furniture.
• Sanitize classroom and Social Hall tables. 
• Clean Air Lock spaces.
• Office and other area trash disposal and recycling.
• Perform daily Rest Room maintenance (clean and supply).
• Assist the Maintenance Supervisor as needed including but not limited to the area of building security.
• Perform other duties as assigned.
   

• Dependable, responsible and self-motivated. 
• Possess solid communication skills.
• Unwavering integrity and honesty.
• A team player with the staff.
• High School Diploma or GED required.
• Good knowledge of basic custodial functions and processes.
• With limited direction, organize, coordinate, and schedule cleaning tasks for maximum efficiency.
• A demonstrated respect for the teachings of the Roman Catholic faith.

• Formal training and/or appropriate certifications in custodial services or equivalent experience.
• Prior experience in church facility custodial services.
• Current member of the parish.

Part Time (20 - 25 hrs. per week)

Please send resumes and cover letters to joe.spreitzer@stedwardsny.org

Parish of Mater Christi

Albany, NY

The Parish of Mater Christi seeks working supervisor to oversee the maintenance and upkeep of buildings and grounds, all located in the city of Albany.

Minimum of two years supervisory experience in managing maintenance and custodial staff; good interpersonal skills with the ability to effectively communicate with Parish leadership required.

Knowledge of HVAC, plumbing, electrical and carpentry preferred. Experience with budgeting, purchasing of supplies/equipment and preventative maintenance planning is a plus.

Full-time position with benefits.  Background check and driver’s license required.

Email cover letter and resume to materchristi.jobs@gmail.com

Hancock, New York

Pastor

Develop and direct all curricula, room arrangement, teaching, and discipline.

Hire and train staff, paid or unpaid, including substitutes, and determine their assignments.

Direct activities.

Monitor children in and out of the room in which they are assigned.

Determine all the appropriate and necessary disciplinary actions and behavior modifications of all the children in consultations with assistants.

Administer student evaluations and testing procedures.

Determine needs for equipment and supplies.

Direct all teacher-parent communication, in person, via technology, and via the handbook, application, and other printed forms.

Maintain cleanliness of the facilities, including bathrooms.

Maintain student records.

Preferably, possess a certification in early childhood education or at least demonstrate aptitude in the field.

Must clear a background check.

Must complete VIRTUS training, and abide by the Standard Code of Conduct, Technology Policy, and Social Media Policy of the Diocese of Albany.

Ability to move around the preschool environment and work with children on their level.

Requires occasional lifting of up to 25 pounds.

Employment Type: Part-Time, Non-Exempt

Hours: 20 hours/week

Pay Rate: $14.00/hour

Applicants may send resumes to hcpreschool@icloud.com or call (607) 637-2571 for more information.

Law Firm of Tobin and Dempf

515 Broadway Albany NY 12207

There is an immediate opening for a secretary at the law firm of Tobin and Dempf. The position is full time, with benefits, including parking in downtown Albany.

Interested candidates should provide a resume and letter of interest to Michael Costello, Esq. at mcostello@tdlaws.com

Church of the Holy Spirit

667 Columbia Tpk. East Greenbush, NY 12061

Pastoral Associate for Lifelong Faith

The Sacramental Coordinator is a Pastoral Associate for Faith Formation who is responsible for coordinating the process of formation, celebration and mystagogy of the following sacraments: The immediate preparation for Infant Baptism, The immediate preparation for First Reconciliation and First Eucharist, The immediate preparation for Confirmation. The Sacramental Coordinator will report to the Pastoral Associate for Lifelong Faith and also be a part of our LIFT Team and work with our Family Ministry Team to accompany and support families in parish life.

This is a 10-hour per week position, hours are flexible, some weekends and evenings are required.  Diocesan Certification, or willingness to work toward certification required.

Holy Spirit is an intergenerational parish that seeks to accompany all members of our parish family on their faith journey, through our faith formation process, LIFT – Living in Faith Together, family-based sacramental formation and ongoing accompaniment with our Family Ministry Team.

Send letter of interest along with your resume and three references to:

Laura Countryman, Pastoral Associate for Lifelong Faith
Church of the Holy Spirit
667 Columbia Turnpike
East Greenbush, NY  12061
laura@holyspiritchurcheg.org