Employment Opportunities

Real Property / Building Services

Front Desk/Conference Room Coordinator

Responsible for answering the telephone and greeting the public at the Pastoral Center main reception area in a manner that is consistent with the philosophy, objectives, policies and procedures of the Roman Catholic Diocese. The main lobby reception desk is staffed from 7:30am to 3:30pm Monday through Friday. Part-time receptionist hours would be between 8 and 19 hours per week, depending on needed coverage.

1.  To courteously and professionally greet and direct all visitors/clients to appropriate staff, offices and/or conference rooms.
2. Check that all employees who enter the building have filled out their Covid-19 daily check-list both electronic and paper.
3. To courteously and professionally answer telephone calls and refer calls to appropriate department, individual, parish or affiliate and/or to accurately record messages or place on e-mail.
4. To pass visitors through to appointments and meetings in accordance with approved procedures.
5. To record incoming faxes and send outgoing faxes.
6. Accepts and signs for packages.
7. May be asked from time to time to sort incoming mail or put mail through the postage machine.
8. Assist in the resolution of any problem or needs that may occur with a conference or meeting.
9. May be asked from time to time to work additional hours to accommodate vacation schedules and sickness.
10. To perform other duties or assignments as may be required.

• High school graduate with some computer/secretarial skills
• Good verbal, written and interpersonal skills
• Ability to operate standard office equipment
• Respect for the teachings and traditions of the Roman Catholic faith
• Ability to recognize and respect matters of confidentiality

Position requires extended periods of sitting, mobility in an office setting

diocesan.hr@rcda.org

Communications

Director of Communications

Provides mission-critical support for the Communications Department of the Diocese, including website management and video production

• Manage and maintain diocesan website
• Work with diocesan departments to update web information
• Monitor and report on digital analytics for website and social media
• Video recording, editing, and production
• YouTube management
• Distribute weekly livestreams of Mass to public access channels
• Collaborate with Director and Communications Specialist to implement long-term Communications plans

• Bachelor’s degree in digital media, communications, or a related field preferred, or a comparable combination of education and experience
• Experience in Photoshop, Adobe InDesign, Final Cut Pro, Premier Pro, or other media editing software
• Experience in web design and content management systems, including analytics
• Experience using social media platforms, including Facebook, Twitter, Instagram
• Experience with photography and use of photography software strongly preferred

• Knowledge of, and respect for, the teachings and traditions of the Catholic faith
• Ability to handle multiple projects simultaneously
• Excellent written and verbal communication skills
• An amiable and flexible personality
• The ability to respect confidences when dealing with sensitive issues
• Working knowledge of Excel, Word, PowerPoint
• Valid NYS driver’s license with a record of safe operation of motor vehicles

While the person in this position primarily functions in an office environment, there are occasional additional locations requiring travel. The position requires extended periods of sitting and working at a computer, ability to operate office equipment, e.g., phone, computer, printer.

The Above Statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

diocesan.hr@rcda.org

Office of Stewardship & Development

Director of Stewardship and Development

Support staff to assist with the processing of charitable donations to the Roman Catholic Diocese of Albany.

• Sort, calculate, batch and record donations received from donors throughout the 14 counties of the diocese.
• Enter donations into the Raiser’s Edge donor database system, search for duplicate accounts and create new accounts as needed, validate each batch for accuracy, correct errors as needed.
• Process online gifts for payment & apply to donor records.
• File proofed batches in filing system according to parish code.
• Generate donor acknowledgement letters.
• Assist with general office duties (filing, assist with mailings) as necessary.

• Perform computer related tasks with a high degree of accuracy.
• Operate a 12-digit calculator.
• Make mathematical computations accurately.
• Maintain records utilizing automated and/or manual systems.
• Read and write clearly and effectively to prepare and maintain accurate records.
• Work with a minimum of supervision; recognize and honor confidentiality of donor information as well as department documents and information.
• Understand and carry out oral and written policies and procedures.
• Establish and maintain effective working relationships with other employees, the public and others contacted through the course of work.
• Ability to recognize and handle confidential information appropriately.
• Demonstrate respect for the teachings and traditions of the Roman Catholic faith.

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job.

Position requires extended periods of sitting and working at a computer, ability to move about in an office environment, ability to operate office equipment, e.g., phone, computer, printer; occasional lifting up to 25 pounds.

• High School diploma or equivalent preferred
• Knowledge of Raiser’s Edge or other donor database applications preferred.
• Previous data entry experience preferred (will train if necessary)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

diocesan.hr@rcda.org

Pastoral Center

Development and Stewardship Office

A database specialist is responsible for the storage, retrieval, and security of digital data. As a database specialist, your duties include designing database elements, retrieving data for reports, maintaining secure data backup systems.

• Creation of complex queries, exports and reports using Raiser's Edge
• Export of data from Raiser's Edge and subsequent review and data manipulation in Microsoft Excel
• Validate information - names, salutations, addresses, donation amounts
• Remove duplicates
• Make gift adjustments
• Maintain accuracy and integrity of fundraising data
• Generate accurate reports on an as needed basis.
• Assist in the timely data entry of all campaign pledges, gifts and database updates as needed and maintain quality control standards for all data entry and reporting activities
• Demonstrates compliance with policies, procedures and standards
• Demonstrated respect for the teachings and traditions of the Roman Catholic faith

• Knowledge of the Raiser’s Edge data management systems preferred
• Knowledge of Microsoft Office Suite  
• Good writing and grammar skills
• Understanding of basic accounting, and a proficiency in basic mathematics
• Ability to exercise sound judgment
• Discretion and respect for the confidential nature of information

• Associates degree in information technology or computer science
• Three to five years of database experience, in addition to educational requirements
• Knowledge of relevant computer applications preferred
• Previous data entry experience

diocesan.hr@rcda.org

Pastoral Center

40 N Main Avenue Albany, NY 12203

Vicar General/Moderator of the Curia, Chancellor, Vicar for Clergy, Director of Diaconate

This position performs high-level administrative tasks associated with the governance and administration of the diocese, working closely with the executive assistant to the Bishop. Maintains an orderly and productive work environment sensitive to the needs of the many individuals and offices that connect with the diocesan Curia, Vicar for Clergy, and office of the Permanent Diaconate, doing so in an efficient and confidential manner. May periodically coordinate and oversee work of other administrative support staff.

• Manage phone, electronic and written communications
• Coordinate schedules, arrange for meetings and associated hospitality
• Coordinate coverage for priests for short and long term absences; maintain records of priest and deacon assignments
• Maintain information for retired priests to ensure coordination of services with Priest Retirement Committee
• Maintain paper and electronic files, including databases
• Process documents related to legal matters in collaboration with diocesan finance office and attorney, e.g. bequests and donations
• Process annual updates of parish corporate documents, e.g. appointments of lay trustees
• Prepare and distribute standard communications to parish leaders, e.g. centralized mailing, annual national and regional collections, special appeals, quarterly priest newsletter, various announcements, publicity of events
• Coordinate communication of clergy assignment changes; prepare testimonial letters
• Provide annual updates to the Catholic Directory and the Official Catholic Directory as requested by The Evangelist and Archives
• Coordinate workshops, retreats, study days and convocations (arranging venues, invitations, registrations, payments)
• Provide support to Deacon Life and Ministry Council, Director of Ongoing Formation and Liaison to Deacons’ Wives and Widows
• Provide occasional leave-time coverage for or supplementary support to executive assistant to the Bishop

• Associate or Bachelor’s degree in business education or certification in business practice is preferred but not required.
• Three to five years of experience at the executive support level
• Highly developed organizational skills
• Knowledge of current office procedures, practices and equipment
• Project management /supervisory experience is a plus

• Ability to keep sensitive information in confidence
• Strong phone/customer service skills (understand the questions and provide direction to person or office that can help the individual)
• Good interpersonal, oral and written communications skills; able to provide editorial assistance
• Good team approach to work environment
• Good knowledge of internet and e-mail protocols
• Good understanding of the mission and goals of the Diocese of Albany
• Basic knowledge of religious/ecclesial terminology, beliefs, practices and traditions of the Roman Catholic Church to refer inquirers for clarification and better understanding of these matters
• Demonstrated respect for the teachings and traditions of the Roman Catholic faith
• Understand the ministries within the diocesan communities
• Excellent organizational skills, ability to follow up and work with multiple time lines on office tasks and diocesan projects (multi-task)

The Above Statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be constructed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

diocesan.hr@rcda.org

In order to strengthen operations and expand the role of lay leadership, the Roman Catholic Diocese of Albany seeks a strategic, experienced business leader with demonstrated skills in operations and in developing effective teams to serve as Chief Operating Officer. This unique leadership opportunity includes supporting diocesan central staff and the parishes they serve in order to adapt to the rapidly changing landscape of the Catholic Church. The COO will assist the Bishop of Albany with the development and implementation of long-term strategies. The ideal candidate will have outstanding communication skills, the ability and experience to move the organization forward, and a keen eye for improving and streamlining existing processes to make them more efficient and effective. Master’s Degree in a related field required, with a minimum of ten years at an executive level. Knowledge of typical diocesan structures and operations is preferred. This new position will provide the right candidate with the opportunity to advance the mission of the greater Church and enhance the professional development of the diocesan management team, positioning the Diocese of Albany as a leader not only among Catholic organizations but among businesses in the Capital Region and beyond. The Albany Diocese covers 14 counties over 10,000 square miles in upstate New York and includes 126 parishes and 21 Catholic schools. Email Resumes to JR Allen at pmi123@nycap.rr.com

Pastoral Center

40 North Main Avenue, Albany, NY

Director of Building Services

This position is for a full time, 40 hours per week, all-around maintenance person to work as a member of the Building Services team for the Pastoral Center at 40 North Main Avenue. In addition to the tasks performed by the entry-level person, the senior maintenance worker must be able to perform maintenance and repairs at various properties, with a high level of independence and minimal supervision. This person will perform a broad range of activities including but not limited to the following:

• Analyze and repair problems in the field, including those associated with plumbing, electrical, carpentry, mechanical, painting, commercial hardware applications (keying and locksets) and HVAC Systems;
• Snow plowing, landscaping maintenance, lawn care, and related work;
• Repair and replace parts for motors and preventative maintenance on equipment;
• Ability to assist Building Manager in filling in for other staff;
• On-Call: Ability to respond in a timely manner to building emergencies during and after hours;
• Ability to work alone without supervision;
• Perform minor tasks throughout the Pastoral Center and other diocesan buildings in and around the Capital District.  Includes painting and janitorial duties from time to time;
• Ability to move office furniture and perform set up for scheduled meetings.
• Familiarity with Building Maintenance software or the ability to learn and use said software program.

• Must demonstrate an understanding of building systems.
• Prior carpentry, plumbing, HVAC and electrical experience.
• Ability to operate maintenance equipment, including operating a snow plow, snow blower, mower, lawn tractor etc.
• Must have good organizational skills. 
• Requires reading and writing skills. 
• Computer skills are desirable. 
• Valid driver’s license with a record of safe operation of motor vehicles. 
• Must possess the ability to work well with other departments and staff. 
• Must be courteous and flexible in approach to work. 
• Must demonstrate respect for the traditions and teachings of the Roman Catholic faith.

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job.

See well enough to drive a vehicle.  Hear well enough to converse on the telephone, radio, and in person.  Ability to communicate clearly without amplification.  Bodily mobility – to move rapidly from one area to another, sometimes over rough or uneven terrain; climb stairs or ladders, use of hands and fingers to write and perform repairs, stamina to work long hours when required.  Must also be able to lift 60 lbs. without accommodation.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

diocesan.hr@rcda.org.

Corpus Christi Catholic Church

2001 Route 9 Round Lake, NY 12151

This position is responsible for secretarial, administrative and facilities oversight. Weekdays, 30 hours per week, paid holidays, health insurance and pension. Computer proficiency required. For complete job description or to apply by March 22, 2021, contact gmoore@corpuschristichurch.net.

Diocese of Albany - Finance

40 N. Main Avenue Albany, NY 12203

Comptroller

Under the direction of the Diocesan Comptroller, the Payroll and Benefits Accounting Specialist is responsible for processing biweekly payrolls for Diocesan employees and the Re-Igniting Our Faith Foundation Inc. as well as the monthly payroll for Diocesan priests. Additional duties include extracting data and preparing reports from the payroll processing system needed to manage Diocesan wide benefit programs such as worker’s compensation and pension, maintaining records and performing accounting transactions for the Diocesan life insurance and long-term disability (ltd) benefit programs as well as the Diocesan pension plans. The incumbent will also support parish personnel on the use of the Diocesan wide payroll software. In the execution of these duties, the incumbent performs routine to moderately complex accounting tasks.

Priest payroll

• Maintain priest payroll files.
• Prepare monthly invoices for centralized priest payroll to related entities.
• Maintain periodic payroll processing records in an orderly manner.
• Submit accurate payroll information to the payroll service in a timely manner.
• Prepare checks related to monthly priest payroll (withholdings other than State and Federal income taxes).

Lay payrolls

• Maintain periodic payroll processing records in an orderly manner.
• Submit accurate payroll information to the payroll service in a timely manner.
• Prepare check requests related to the payroll (withholdings other than State and Federal income taxes).
• Prepare and submit payroll and benefits reports and payments with diligent adherence to reporting deadlines.  Reports and payments include but are not limited to, life and ltd premiums, unemployment and disability.

Payroll reporting and processing support

• Prepare quarterly reports required by the NYS Worker’s Compensation Board.
• Perform semiannual audits of all payrolls, approximately 130, through the payroll system for proper worker’s compensation, pension and other coding and deduction amounts.
• Interact with Diocesan and parish staff to assist with payroll related tasks (e.g. new hires, terminations, account issues).

Life insurance and long-term disability programs

• Maintain enrollment records
• Enter monthly activity on the insurance carrier website, print invoice and prepare check request for payment.
• Coordinate annual census of participating entities.

Lay pension plan

• Prepare semi-annual pension invoices for participating employers based on information obtained from the centralized payroll provider, or, submitted by the employer.

Other duties as assigned.

The performance of these duties requires interaction with the Diocesan Human Resource Office, parish staff and external auditors.

• Training and experience in payroll processing and management
• Associates degree in accounting, experience with accounts payable and accounts receivable
• Experience with project execution and completion
• Two to three years of experience in a business office

• Payroll processing and management experience
• Ability to work independently and set schedule in accordance with office deadlines
• Ability to manage interruptions and complete tasks in an expedient manner
• Meticulous attention to detail
• Ability to recognize and respect matters of confidentiality
• Clear written and oral communication, tact and courtesy
• Ability to interact in a positive way with other staff members
• Proficiency with Microsoft Excel, Word
• Respect for the teachings and traditions of the Roman Catholic Faith

Special Requirements: This position requires the exercise of discretion, exceptional organization skills as well as meticulous accuracy in all matters.

Office environment with minimal strenuous physical activity required. Position requires extended periods of sitting and working at a computer, occasional lifting up to 25 pounds. Ability to move about in an office setting and operate office equipment, e.g., computer, printer, calculator, copy machine, fax machine

diocesan.hr@rcda.org

Holy Trinity/St. Michael's, Cohoes

Parish Pastor

The Parish Business Manager serves as a proactive staff resource in support of the pastor, fulfilling parish needs in finance, facilities, buildings and grounds and properties. Performs work duties using considerable judgment while collaborating with and advising the pastor on issues involving the parishes and cemetery.

I. Financial Responsibilities:

•  Responsible for maintaining an adequate internal control system to safeguard parish assets and ensure the efficient stewardship of parish resources.
• Maintains an accurate filing, record keeping and reporting system for all parish financial matters. Prepares monthly, quarterly and year-end reports for the parish and diocese as needed.
• Provides day to day bookkeeping and accounting functions for the parish as well as oversee bookkeeping and accounting function of the cemetery. Record all transactions, revenue and expenses the parish and cemetery in Finance software system.
• Monitors the collection, counting, recording and depositing of parish revenue from all sources as well as overseeing of the control and recording of petty cash.
• Prepares, administers, and reviews the annual operating and capital budget process in collaboration with the pastor, the finance council and other committees. Ensures that the annual report to the Diocese is completed and submitted on a timely basis.
• Prepares, administers and coordinates payroll; maintains all benefits programs in conjunction with Diocesan Department of Human Resources.
• Administers a cash flow management system with purchasing and payment schedules clearly defined; issues checks and posts accounts and handles all vendor relationships in accordance with established Diocesan accounting procedures.

II. Administrative Responsibilities

• Oversees the operation of the parish office as directed by the pastor. Schedules, supervises and evaluates office staff.
• Supervises or directs the maintaining of parish membership and sacramental records.
• Attends staff meetings and other committee meetings appropriate to the position; attends diocesan meetings where appropriate.
• Assists with hiring and selection of personnel in collaboration with the pastor. Maintain confidential personnel files and administer diocesan personnel procedures to ensure compliance.
• Coordinates and prepares parish response to liability and legal concerns, in cooperation with the pastor and diocesan offices as appropriate.

III. Facilities Management Responsibilities

• Supervises the maintenance staff of the parish and cemetery and manages major repairs, renovations or new construction.
• Negotiates contracts with suppliers and construction firms; coordinates efforts with appropriate parish committees.
• Oversees use of parish facilities and ensures all liability and maintenance needs are coordinated.
• Prepares, administers and communicates a parish security policy.
• In conjunction with the maintenance staff prepares and maintains a list of maintenance that has been deferred. Communicates with Parishes trustees and finance committees to reduce and eliminate in a timely and fiscally prudent manner all deferred maintenance
• Takes a proactive approach to inspecting and anticipating physical plant issues.

To perform the job successfully, an individual should demonstrate the following competencies:

Business Management – Proven track record of accomplishments of managing a parish or similar entity.

Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Manages project team activities.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Responds well to questions Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.

Leadership – Displays leadership skills by demonstrating pro active, self-starter approach to duties; Has strategic vision mindset and ability to create a 3 year plan; Leads by example.

Confidentiality – Individual must maintain confidentiality at all times.

Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Improves processes and services.

Decision Making Skills/Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Advocates on behalf of the parish.

The requirements listed below are representative of the knowledge, skill, and/or ability required. An individual must be able to perform the essential functions of the position either with or without reasonable accommodations.

Education/Experience: Bachelor's degree in Business Administration or Accounting from a four-year college or university; or at least three years related experience and/or training; or equivalent combination of education and experience.

Religious Requirement: Must be an individual who possesses a basic understanding of the teaching and traditions of the Catholic Church and who has a sound working knowledge of the Catholic faith and Church hierarchy.

Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, or governmental regulations. Ability to write reports, business correspondence, and work instructions. Ability to effectively present information and respond to questions from groups of managers, Diocesan staff, customers, and the general public.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: To perform this job successfully, an individual should have knowledge of QuickBooks, MS Word, Excel, Outlook and Internet software. Must have the ability to learn other accounting software as required.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with Diocesan policies and applicable laws. Must have the ability to work collaboratively.  Responsibilities include: planning, assigning, and directing work; appraising performance; rewarding and disciplining employees as appropriate; addressing complaints and resolving problems.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is required to stand, walk, stoop, talk, reach, sit, hear, handle and perform occasional repetitive motions of the hands/wrists.

The noise level in the work environment is usually moderate and consistent with a general office work setting.  May be occasionally required to work other than normal business hours and serves as the contact for the parish during non- business hours.

htppastor@gmail.com

Albany Diocesan Cemeteries seeks a full time Groundskeeper to perform cemetery field operations, including, but not limited to: layout of graves, markers, and foundations; operation of backhoe, trucks, tractors, and small equipment safely and efficiently; routine maintenance of cemetery equipment; digging and backfilling graves, preparing for graveside or mausoleum committal services, leading in funeral processions, performing burials or entombments; installing markers and constructing foundations; and general clean ups, leaf removal, and snow clearing in Albany Diocesan Cemeteries. High school diploma or GED, valid driver's license.

A Groundskeeper performs all field operations, including, but not limited to:

• Layout of graves, markers, and foundations 

• Operation of backhoe, trucks, tractors, and small equipment safely and efficiently. 

• Routine maintenance of cemetery equipment 

• Digging and backfilling graves, preparing for graveside or mausoleum committal 
services, leading in funeral processions, performing burials or entombments 

• Installing markers and constructing foundations 

• Keeping work location, shop, and break rooms clean and orderly 

• General clean ups, leaf removal, and snow clearing in cemetery 

• Other duties as assigned. 


The Groundskeeper should be capable or performing the responsibilities, as assigned:

• Perform work assigned by the Foreman, Assistant Operations Manager or Cemetery Manager in accordance with the provisions of the Union contract.
• Perform all field operations in the cemetery including, but not limited to:

1. Layout of graves and markers.
2. Safely operate a backhoe and other vehicles and equipment.
3. Perform day to day routine maintenance of equipment as prescribed by manufacturer’s specifications.
4. Handle and operate all tools and equipment in a safe and proper manner.
5. Day to day activities, such as, digging and backfilling of graves, setting up graves sites or mausoleum crypts for interment, digging or pouring foundations, setting markers, clean up operations, snow removal, etc.
6. Conduct or lead funerals to grave sites if necessary.
7. Be courteous with funeral directors, bereaved families and visitors to the cemetery.
8. Assist with perspective lot purchases, if required, in the layout of lots and sections in the cemetery for available grave sites.
9. Keep work location, lunch room, etc. picked up and maintained in an orderly fashion.
10. Report all accidents, injuries, damage to equipment and/or property, equipment malfunctions, etc. to immediate supervisor.

• High School diploma or equivalent is required
• A valid driver’s license and a record of safe operation of motor vehicles is required.

7:15- 3:45 Mon-Fri; Frequent Overtime and Weekend Work.

Interested applicants please e-mail resume and references to: Jennifer@adcemeteries.org

Parish of Mater Christi

Albany, NY

The Parish of Mater Christi seeks working supervisor to oversee the maintenance and upkeep of buildings and grounds, all located in the city of Albany.

Minimum of two years supervisory experience in managing maintenance and custodial staff; good interpersonal skills with the ability to effectively communicate with Parish leadership required.

Knowledge of HVAC, plumbing, electrical and carpentry preferred. Experience with budgeting, purchasing of supplies/equipment and preventative maintenance planning is a plus.

Full-time position with benefits.  Background check and driver’s license required.

Email cover letter and resume to materchristi.jobs@gmail.com